Write down how the work gets done
Plain pages on using AI tools to draft the standard operating procedures, checklists and training notes a small business runs on. A person checks every step before staff rely on it. Each page says what the tools can do and where they fall short.
All the pages
- What an SOP is and when a small business needs oneA standard operating procedure is a written set of steps for a routine job. Here's what goes in one and how to tell if your business needs them.
- How AI helps write a procedure, and where it can'tWhat an AI chat tool can do when you're writing down how a job is done, and the parts only a person who knows the work can supply.
- Turning rough notes or a voice memo into a step listHow to get a job out of your head and onto the page, using rough notes or a spoken memo, then turning it into clear steps with AI help.
- Plain prompts for writing checklists and step listsWording you can type into an AI chat tool to get a usable checklist or step list, plus how to ask it to flag gaps instead of inventing steps.
- How to check an AI-written procedure before staff use itA routine for checking an AI-drafted procedure: compare it to the real job, catch invented or missing steps, test it with a newcomer, then sign it off.
- What not to paste into an AI tool when documenting your workCustomer details, passwords and pricing don't belong in a public chatbot. A plain list of what to leave out, what to swap in, and what the regulators say.
- Safety and legal steps: why they need an official sourceWhy an AI draft can't be your authority on work safety or compliance, and how to build those steps from the regulator's own pages instead.